BEFORE THE FESTIVAL
What happens to my application form?
We will review applications against the festival’s policies, objectives, requirements and direction at the GGE board meeting after receiving them. If we cannot confirm your place at the festival or if circumstances change, will we refund your registration fees in full.
Do I qualify for local pricing?
A discounted registration fee applies to support local businesses. If your business is registered and/or located within a shire from the Grampians or Pyrenees region then you are eligible for this rate.
Can I upgrade at the gate to a Tasting Ticket?
Not this year. Should you wish to change within 14 days before the festival, please email director@grampiansgrapeescape.com.au to see whether we have any allocation of Tasting Tickets remaining.
What can I sell at the festival?
Grampians Grape Escape aims to showcase and celebrate the Grampians, Pyrenees & Henty regions and their food and wine artisans. Our focus is on quality rather than quantity and local rather than mass-produced products. All products you sell or promote must be listed in the description when you complete your application form.
The festival does not welcome fast foods and products from multinational companies (incl. soft drinks), and there are limits on how many food vendors can exhibit the same or similar product.
PLEASE NOTE: wine from outside the Grampians, Pyrenees or Henty region is not permitted. Cider, craft beer and spirits outside of the region are allowed; however, wine or drinks made up of wine offered by cideries, breweries and distilleries outside the region are NOT permitted.
When can I bump-in?
Exhibitors can begin bump in on Friday 5th May between 9am – 3pm and between 7am – 9:15am on Saturday 6th May strictly.
Please consider this when planning your arrival into Halls Gap.
Can I sell Coca-Cola at the festival?
No. Fast foods and products made by multinational companies (inc. soft drinks) are not permitted at the festival.
What are the site dimensions?
Single = 3m x 3m
Double = 3m x 6m
Triple = 3m x 9m (+ any food trucks over 6m in length)
Can I bring my own marquee?
No. GGE provides a single 3x3m or double 3x6m structure marquee for all exhibitors unless you operate from a specially designed van, truck or cart.
I will operate from a food van, do I register for a single or a double site?
If your food van’s footprint is greater than 3x3m you must register for a double site. Please make allowances for room to back into your site.
Is power and furniture included in my site fee?
No. The provision of power, trestle tables, tablecloths and storage in a shared cool room incur an additional fee and can be added on upon checking out during the registration and payment process via Humanitix.
Can I bring a cool room and leave it behind my stand?
Yes, if you have provided the space requirements and any other details within the comments section of this form. Failure to do so will mean no extra space is allocated for you.
Can I attend for one day only?
No. All exhibitors are required to trade on both days of the festival.
How are exhibitor fees determined?
Grampians Grape Escape Inc. is a not-for-profit association and our pricing reflects the true costs of producing a sustainable outdoor event of this nature. The festival has retained the same costs for over 5 years and in 2023 there will be a minimal increase to exhibitor fees to assist with the rising costs of staging the festival and ensuring its future sustainability.
Can I register and/or pay my fees some other way?
No. All registrations take place online and require a card payment.
How do I find out more information?
An Exhibitor Information Kit will be sent to you by email within 2 weeks of the event.
When do I provide my Statement of Trade?
Your Statement of Trade (SOT) will be required once confirmation of acceptance of registration to the event has been advised. Details to apply are in provided in your confirmation email.
When do I provide my Statement of Trade?
Your Statement of Trade (SOT) will be required once confirmation of acceptance of registration to the event has been advised. Details to apply are in provided in your confirmation email.
Can I update my registration details and information?
Updates will be treated on a case-by-case basis.
What is your refund policy?
Refunds are not payable if you simply change your mind. If special circumstances apply you must contact us in writing.
A cancellation fee of 50% will apply if you contact us 60 days prior to the commencement of the festival. Refunds will only be payable if you cancel less than 60 days before the festival.
What happens if I get COVID prior to the event?
Should you contract COVID within 7 days of the event and are required to isolate based on any Government guidelines at the time of the festival and unable to attend, a refund will be provided should you not have staff to assist over the weekend.
